15 Questions to Ask Before Booking a Wedding Venue

Your venue sets the tone for everything — your guest count, catering options, decor, and even your photography style. Before you commit, make sure you have clear answers to these questions.

Capacity & logistics

1. What is your maximum guest capacity for ceremony, cocktails, and reception?
2. Is there a minimum spend or minimum guest count?
3. What's the venue rental fee vs per-head catering cost? Some venues bundle both.
4. How many hours are included? What's the overtime rate?
5. Is there a rain plan or covered backup area?

Food & beverage

6. Can we bring our own caterer or is in-house catering required?
7. Is a food tasting included? How many guests can attend?
8. What's the corkage fee if we supply our own drinks?

Vendors & access

9. Are there any vendor restrictions? Some venues mandate approved supplier lists.
10. When can vendors load in and set up?
11. Is there a bridal suite / prep room for the couple and entourage?

Policies & payment

12. What is the payment schedule? Typical: 30% deposit, 50% at 60 days, 20% balance.
13. What is the cancellation and postponement policy?
14. Are there any additional charges (generator, valet, cleaning, security)?
15. Do you have liability insurance?

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